*NOTE: PLEASE ALWAYS PUT ANY IRREGULARITIES ON THE REMARKS BOX, FOR EXAMPLE, LATE, MESSAGES ABOUT ABSENCES, INTERNET PROBLEMS, ELECTRICITY OUTAGES, EXTENSIONS, ETC. AND ALWAYS SENT A MESSAGE TO ADMIN ABOUT IT.
THINGS TO REMEMBER: (FOR TEACHERS ONLY)
1. CHOOSE "STUDENT IS PRESENT"
- IF THE STUDENT IS PRESENT IN A REGULAR CLASS, MAKE-UP CLASS, AND RE-SCHEDULED MAKE-UP.
2. CHOOSE "TEACHER IS ABSENT/FOR MAKE-UP
-IF THE TEACHER IS ABSENT FROM A REGULAR CLASS (AUTOMATICALLY IT BECOMES A MAKE-UP CLASS)
3. CHOOSE "STUDENT IS ABSENT / FOR MAKE-UP WITH POSTPONEMENT
-IF THE STUDENT IS ABSENT AND STILL HAS A CANCELLATION CHANCE TO USE (MEANS AUTOMATICALLY IT BECOMES A MAKE-UP CLASS), "PLEASE SEE NUMBER OF STUDENT CANCELLATION CHANCES" COLUMN TO SEE HOW MANY CHANCES A STUDENT HAS.
*PLEASE TAKE NOTE THAT IF BOTH OF YOU (THE TEACHER AND STUDENT) ARE ABSENT AND THE STUDENT WAS THE ONE WHO INFORMED US ABOUT THE ABSENCE FIRST, THEN WE FOLLOW HER/HIS POSTPONEMENT. SO, IF HE OR SHE DOESN'T HAVE POSTPONEMENT ANYMORE, NO NEED TO MAKE UP FOR IT.
4. CHOOSE "STUDENT IS ABSENT / NO POSTPONEMENT ANYMORE"
-IF THE STUDENT IS ABSENT AND ALL THE POSTPONEMENTS WERE ALREADY USED.
CHOOSE "N/A STUDENT IS PRESENT" - IF THE STUDENT IS PRESENT
*A MAKE-UP CLASS CAN ONLY BE RESCHEDULED ONCE IF THE TEACHER IS ABSENT FROM IT*
*TEACHER SHOULD NOT EXTEND IN THE NEXT CLASS IF THE REASON FOR ENDING THE CLASS EARLY COMES FROM THE STUDENT'S PART, BUT IF IT COMES FROM THE TEACHER'S PART, YOU HAVE TO PUT THE MINUTES YOU OWE IN THE "REMARKS" COLUMN
*PUT N/A IF NON-APPLICABLE
*ALL OF THE MINUTES YOU STILL OWE IF YOU (THE TEACHER) ENDED EARLY WILL BE ADDED TO THE MAKE-UP CLASS AT THE CONTRACT END. THOSE CLASSES DAYS WILL NOT BE PAID UNLESS THEY ARE COMPLETED. SO, WE SUGGEST THAT YOU EXTEND YOUR TIME (IF YOU STILL HAVE TIME ON A REGULAR CLASS DAY) TO COMPLETE THEM DURING THE REGULAR CLASS DAYS.
PUT IN THE REMARKS "EXTENSION COMPLETED FOR (DATE, the date you ended early)" AND GO BACK ON THE DAY YOU ENDED EARLY AND PUT "N/A" in the "REMARKS".
*ASK ADMIN IF YOU DON'T KNOW WHICH OPTION TO CHOOSE*
WHAT TO CHOOSE FROM THE OPTIONS ON THE GOOGLE SHEETS:
PRESENT OR ABSENT (출석하든 말든)
1. CHOOSE "STUDENT IS PRESENT"
- IF THE STUDENT IS PRESENT IN A REGULAR CLASS, MAKE-UP CLASS, AND RE-SCHEDULED MAKE-UP.
2. CHOOSE "TEACHER IS ABSENT/FOR MAKE-UP
-IF THE TEACHER IS ABSENT FROM A REGULAR CLASS (AUTOMATICALLY IT BECOMES A MAKE-UP CLASS)
3. CHOOSE "STUDENT IS ABSENT / FOR MAKE-UP WITH POSTPONEMENT
-IF THE STUDENT IS ABSENT AND STILL HAS A CANCELLATION CHANCE TO USE (MEANS AUTOMATICALLY IT BECOMES A MAKE-UP CLASS), "PLEASE SEE NUMBER OF STUDENT CANCELLATION CHANCES" COLUMN TO SEE HOW MANY CHANCES A STUDENT HAS.
*PLEASE TAKE NOTE THAT IF BOTH OF YOU (THE TEACHER AND STUDENT) ARE ABSENT AND THE STUDENT WAS THE ONE WHO INFORMED US ABOUT THE ABSENCE FIRST, THEN WE FOLLOW HER/HIS POSTPONEMENT. SO, IF HE OR SHE DOESN'T HAVE POSTPONEMENT ANYMORE, NO NEED TO MAKE UP FOR IT.
4. CHOOSE "STUDENT IS ABSENT / NO POSTPONEMENT ANYMORE"
-IF THE STUDENT IS ABSENT AND ALL THE POSTPONEMENTS WERE ALREADY USED.
NUMBER OF STUDENT POSTPONEMENT CHANCES (연기하다)
POSTPONEMENT PRIVILEGE IS ONLY APPLICABLE TO STUDENTS WHO ENROLLED FOR A THREE-MONTH CONTRACT. ONE-MONTH CONTRACT HAS NO POSTPONEMENT PRIVILEGE. YOU WILL BE INFORMED BY THE ADMIN ABOUT THE POSTPONEMENT PRIVILEGE OF THE STUDENT, IT'S INCLUDED IN THE DETAILS THAT ARE SENT TO YOU.
CHOOSE "1" - IF IT'S THE FIRST POSTPONEMENT
CHOOSE "2" - IF IT'S THE SECOND POSTPONEMENT
CHOOSE "3" - IF IT'S THE THIRD POSTPONEMENT
**PLEASE TAKE NOTE THAT IF BOTH TEACHER AND STUDENT ARE ABSENT, WE WILL BASE THE ATTENDANCE ON THE FIRST ONE WHO INFORMED US ABOUT THEIR ABSENCE. ***
FOR MAKE-UP CLASSES:
1. CHOOSE THE "STUDENT IS PRESENT" IF HE/SHE IS PRESENT IN THE MAKE-UP CLASS.
2. CHOOSE THE "STUDENT IS ABSENT/ NO RESCHEDULING" IF THE STUDENT IS ABSENT FROM THE MAKE-UP CLASS.
3. CHOOSE THE "RE-SCHEDULED, TEACHER IS ABSENT" IF THE TEACHER IS ABSENT FROM THE MAKE-UP CLASS.
THE STUDENT CANNOT MAKE UP ANOTHER MAKE-UP CLASS.
THE MAKE-UP CLASS IS AUTOMATICALLY RESCHEDULED IF THE TEACHER IS ABSENT.
*A MAKE-UP CLASS CAN ONLY BE RESCHEDULED ONCE IF THE TEACHER IS ABSENT FROM IT*
*TEACHER SHOULD NOT EXTEND IN THE NEXT CLASS IF THE REASON FOR ENDING THE CLASS EARLY COMES FROM THE STUDENT'S PART, BUT IF IT COMES FROM THE TEACHER'S PART, YOU HAVE TO PUT THE MINUTES YOU OWE IN THE "REMARKS" COLUMN
*PUT N/A IF NON-APPLICABLE
*ALL OF THE MINUTES YOU STILL OWE IF YOU (THE TEACHER) ENDED EARLY WILL BE ADDED TO THE MAKE-UP CLASS AT THE CONTRACT END. THOSE CLASSES DAYS WILL NOT BE PAID UNLESS THEY ARE COMPLETED. SO, WE SUGGEST THAT YOU EXTEND YOUR TIME (IF YOU STILL HAVE TIME ON A REGULAR CLASS DAY) TO COMPLETE THEM DURING THE REGULAR CLASS DAYS.
PUT IN THE REMARKS "EXTENSION COMPLETED FOR (DATE, the date you ended early)" AND GO BACK ON THE DAY YOU ENDED EARLY AND PUT "N/A" in the "REMARKS".
*ASK ADMIN IF YOU DON'T KNOW WHICH OPTION TO CHOOSE*
Additional Reminders:
Make-up classes
Make-up classes are done if the TEACHER is absent for 1-5 days
(for weekday classes). But it is always
added at the end of the contract of the student so it’s not going to be a burden
for you [teacher] and it is still paid after it’s done. So be aware of the date's cut-off where it's included.
We will always tell you
when the student enrolls, when it’s already a make-up class and when he/she
quits or ended his/her contract. Please also be proactive in checking or
monitoring your attendance.
Regardless of whether the
student is present or absent from the make-up class, the make-up class is
considered DONE and COMPLETE as long as the teacher is present.
Always inform
Admin if you [teacher] are going to be absent or late, so we can inform your
students ahead of time. If you can send a message to your student about your
absence, please do so, but also inform the admin about it. Failure to inform us and
your students several times about your absences and lateness could lose our clients
[students] and could be a subject for terminating your contract. Please see the “HFWE PH COMPLETE SCRIPTS AND MESSAGE FORMAT" Module for the right format when reporting.
If the teacher still owes a student a make-up
class and the student requested to be transferred to another teacher. His/her
former teacher should not give make-up classes anymore. The new teacher is the
one responsible to give the make-up classes and will be the one to get paid for
it [make-up class].
If the teacher is absent for more than 5 days
(for Weekday Classes, either 30 minutes or 1 hour), the class will be put on
hold for one week and will continue as soon as the teacher comes back. The
schedule will be adjusted and still have the same class days in
the student’s contract.
If the teacher cannot teach the student because
of many absences for any reason anymore, Have Fun with English is going to
transfer the student to another teacher. There are also times that the student
is the one who asks to be transferred to another teacher if they don't want
their classes to be put on hold. We are
going to follow this request as long as it is fair to the teacher and the
student.
Rest assured that we will replace your
student who requested to be transferred.
Proof
of Absences:
If you were absent because of a severe
illness and got hospitalized, we ask that you should submit a medical
certificate as proof of your absences.